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Test Your Knowledge
Jun 23, 2021 12:40:00 PM
Question: Which item (s) should be maintained separately from the personnel file?
- Doctor’s note
- Form I-9
- Performance Review
- Job Description
Answer: A and B
A personnel file should be created for each employee and should include documents related to employment decisions, training and performance. Medical information should be kept confidential and kept in a separate “medical file”. Other confidential records include documents with personal information related to a protected class, immigration status, criminal history, as well as investigations. The Form I-9 verifies an employee’ identity and employment authorization status in the United States and it is recommended that Form I-9s are retained separately from personnel records for ease of internal auditing and retrieval in case of a government audit or inspection.
For questions reach out to your FrankAdvice HR Consultant.
Previous Updates
Question: What is an introductory period?
Answer:
An introductory period is a trial period at the beginning of an employee's work tenure during which the employee and employer can test whether the relationship meets their needs. Introductory periods can be excellent tools for determining an employee's fit in the workplace.
Employers in a union-free or partially unionized workplace that wish to preserve at-will employment relationships should exercise caution when implementing introductory periods as part of reaching their overall performance management goals. Policy language must not imply that a contractual, and not at-will, employment relationship exists if employment continues past the introductory period.
The checklist below may be used to assist employers in the effective implementation and management of introductory periods to ensure the best possible talent management results for the organization.
Click here for the checklist.
