Question: Which item (s) should be maintained separately from the personnel file?
Answer: A and B
A personnel file should be created for each employee and should include documents related to employment decisions, training and performance. Medical information should be kept confidential and kept in a separate “medical file”. Other confidential records include documents with personal information related to a protected class, immigration status, criminal history, as well as investigations. The Form I-9 verifies an employee’ identity and employment authorization status in the United States and it is recommended that Form I-9s are retained separately from personnel records for ease of internal auditing and retrieval in case of a government audit or inspection.
For questions reach out to your FrankAdvice HR Consultant.