Receive our blogs in your inbox

HR tips from industry experts.

PEO Services

An Expanding Employment Trend – BAN THE BOX

David Peasall, VP, Human Resources
by David Peasall, VP, Human Resources on March 11, 2015

An Expanding Employment Trend – BAN THE BOXThe term "Ban the Box" refers to removing the check box or question on a job application related to criminal backgrounds. Examples include:

  • Have you ever been convicted of a crime?
  • Do you have any felony convictions?

Some states and municipalities have adopted Ban the Box restrictions for government workers, and there is a growing trend to also restrict private employers from asking about criminal records early in the hiring process (although employers can still conduct criminal background checks later in the hiring process).

Ban the Box restrictions are intended by lawmakers to help job seekers who have a criminal background pursue employment opportunities based on skills and qualifications, instead of being “immediately ruled out.”

When did Ban the Box restrictions begin and what States have adopted this?

Hawaii was the first state to approve this restriction in 1998, followed by Minnesota in 2009. As of November 2014, thirteen states (California, Colorado, Connecticut, Delaware, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, Nebraska, New Jersey, New Mexico and Rhode Island) plus about 70 municipalities have removed the box from their employment applications asking about convictions.

This restriction varies by state and municipality and currently many areas have applied this to private employers and/or government contractors. The impact on both the private and public sectors are currently on the rise though.

Are employers now required to hire someone who has a criminal record?

No. This restriction does not require that employers hire individuals who have a criminal record.

Does “Ban the Box” prevent employers from conducting a criminal background check?

No. Employers may still conduct a criminal background check. The “Ban the Box” restriction moves the inquiry into criminal history from the initial point of contact with the applicant until after a point in time in which the employer has decided to interview or extend a conditional job offer – again, this nuance varies by state and municipality.

Does the restriction eliminate laws that require individuals with criminal backgrounds to be excluded from certain positions?

No. There are industry specific or job specific exceptions to this restriction, such as those jobs in which employers are obligated to continue to follow federal or state law to run criminal background checks (e.g., jobs working with children and/or vulnerable adults). These obligations are not affected by “Ban the Box”.

Your box is banned, now what?

Employers should review current HR policies, forms and procedures and make sure hiring managers know about the changes. Don’t allow managers to ask questions prior to or during a job interview that are not allowed. Also, consider using different wording on your employment application referencing that “criminal records are reviewed and applicants will undergo a thorough work, education, and criminal background check”, which they will be required to submit to.

A PEO like FrankCrum with employment expertise can help you review current hiring practices which may be impacted by the “Ban the Box” restrictions in your state. For more information on this topic, please contact our FrankAdvice line at 866-697-6576.

Source: EEOC

Request a HR Consultation

David Peasall, VP, Human Resources
David Peasall, VP, Human Resources

David Peasall joined FrankCrum in 2010. Since that time, he has served as the Vice President of Human Resources. Serving in the Army, he began his 20+ year career in human resources and benefits administration and has held several management positions within the corporate and public human resources environments overseeing employee benefits sales and administration, recruitment, compensation, employee relations, organizational development, and compliance. He has the nationally recognized designation of Senior Professional in Human Resources (SPHR), PPACA certification from NAHU, and a Bachelor’s degree from Barry University with a dual major in Human Resources Management and Health Services Administration. He has written for the Society for Human Resources Management, HR Insight, Proyecto Magazine, and for online publications in the restaurant and health care industries. While not at work, this Florida native loves spending time with his family, preferably boating, fishing, and diving the beautiful waters of Florida.