As noted in previous FranklyHR editions and FrankCrum News Alerts, the new version of the Form I-9 is available and must be used starting November 1, 2023.
Click here to view the new Form-I-9 and instructions on the USCIS website. Remember: only employers located in Puerto Rico may complete the Spanish-language version of Form I-9 (it can be used as a translation tool).
Updates to the Form I-9 include:
- Sections 1 and 2 are reduced to a single-sided sheet
- Section 1 Preparer/Translator Certification area and Section 3 Reverification and Rehire area are now separate standalone supplements
- The Lists of Acceptable Documents page has been revised
- Added a checkbox for E-Verify employers to indicate when they have remotely examined Form I-9 documents
- The form can be filled out on tablets and mobile devices
The new Form I-9 has been uploaded to MyFrankCrum Resources and is included in the employee electronic onboarding process.
You can also view tutorials on How to complete the I-9 on MyFrankCrum (click on the lightbulb at the top right, then My FrankCrum Knowledge Base, Administrators section) for guidance on completing the I-9 for a new employee or a returning employee.
What are some common errors made on the Form I-9?
In Section 1, common errors made by employees include:
- Employee does not enter name, other last names used (such as maiden name), address or date of birth
- Employee does not enter A-number/USCIS Number after selecting “A Lawful Permanent Resident.”
- Employee does not enter A-Number/USCIS Number or Form I-94 admission number after selecting “A noncitizen national of the United States.”
- Employee does not sign or date the attestation.
- Employee does not check one of the boxes indicating that he or she is a citizen or noncitizen national of the U.S., a lawful permanent resident, or a noncitizen authorized to work until a specified date—or checks multiple boxes attesting to more than one of the above.
In Section 2, common errors made by employers include:
- Employer does not enter acceptable List A document or acceptable List B and List C documents on the form.
- Employer does not enter the document title, issuing authority, number(s) or expiration date for the documentation presented.
- Employer does not enter its business title, name or address.
- Employer does not enter the date employment began (date of hire).
- Employer or employer’s authorized representative does not sign, date or enter his or her title, last name, or first name in the certification.
Employers may only correct errors made in Section 2 or Supplement B, Reverification and Rehire (formerly Section 3) of Form I-9.
If you discover an error in Section 1 of an employee’s Form I-9, you should ask your employee to correct the error.
Click here to learn more and on the right way to correct a Form I-9.